Role: Facility Management – Administration Coordinator
Reports to: Head of Property Management
For over 30 years Downing have developed, built and managed bespoke residential and commercial schemes for a range of blue-chip companies, central government departments and leading universities throughout the UK. We create award-winning buildings through innovative developments and forward-thinking ideas, allowing us to build premium sites whilst striving for sustainability and working towards our green agenda.
Following a period of significant growth, we are looking for an enthusiastic Property Management Administrator Co-Ordinator to join our fast-paced Property team based at our modern Head Office in Liverpool City Centre.
The successful candidate will have strong administrative skills, and be experienced in supporting busy and hands-on teams. They will be responsible for co-ordinating and delegating the team’s administrative output and managing relevant deadlines and priorities. We are looking for a candidate with excellent attention to detail and strong communication skills.
Providing direct support for Downing’s Facility Managers, whilst also co-ordinating the work of the team’s Facility Management Assistants:
- Assisting with the preparation of annual budgets, quarterly forecasts and end of year summaries
- Sourcing and placing orders for property management services, consumables and reactive works
- Co-ordinating periodic & ad-hoc contractor site visits
- Acting as main contractor point of contact, managing reports, remedial works and certifications
- Liaise with Health & Safety providers
- Assisting with web-based property Health & Safety compliancy systems
- Any other duties as reasonably required from time to time
- Ability to co-ordinate administration team colleagues
- Excellent time management & administrative organisational skills
- Good written and communication skills
- Strong customer service ethos
- Excellent attention to detail
- Strong Word, Excel and Microsoft Outlook skills
- Company Pension
- On-site gym
- Modern Office
- Central location