Facilities Management Administrator




For over 30 years Downing have developed, built and managed bespoke residential and commercial schemes for a range of blue-chip companies, central government departments and leading universities throughout the UK.  Following a period of significant growth, we are looking for an enthusiastic Property Management Administrator to join our Property team based at our modern Head Office in Liverpool City Centre.

The successful candidate will have strong administrative skills, and be experienced in supporting busy and hands-on teams.  They will be responsible for co-ordinating and delegating the team’s administrative output and managing relevant deadlines and priorities. We are looking for a candidate with excellent attention to detail and strong communication skills, as well as the ability to use multiple IT systems.


Key Responsibilities:

  • Processing invoices & tracking budget expenditure in accordance with current systems
  • Assisting Facility Managers in budget forecast and end of year reconciliation reports
  • Sourcing and ordering consumables
  • Act as contractor point of contact
  • Co-ordinating periodic & ad-hoc contractor site visits
  • Managing contract reports, remedial works and certifications
  • Support Facility Managers in updating web-based property Health & Safety compliancy systems
  • Prepare Health & Safety reports from web-based compliancy systems
  • Liaise with Health & Safety providers
  • Any other duties as reasonably required from time to time


Key Requirements:

  • Previous administrative experience is essential, preferably within a property or purchasing setting
  • Ability to coordinate with team colleagues
  • Must have strong knowledge of MS packages including Excel
  • Previous experience handling data inputting
  • Consider themselves to have an eye for detail and accurate approach to all work carried out



  • Company Pension
  • On-site gym
  • Modern Office
  • Central location
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