HR & Recruitment Administrator



Permanent – Part-time


Downing is a family-owned and market leading real estate investment, development and management business; highly regarded in the student accommodation sector, with more than 30 years of experience. Downing has the best-in-class development capability, with over £2bn of developments successfully completed to date, and a further £1bn+ in the pipeline.


As we continue with our exciting expansion phase, we are looking for an experienced Recruitment & HR Administrator to join us at our Head Office based in Liverpool City Centre.


The successful candidate will provide administrative support in a busy Human Resources Department across three divisions of the business.  The role supports a wide variety of areas including general human resources administration, recruitment, liaising with managers and staff, maintaining the Human Resources database, sickness and holiday process across the business.


Key Responsibilities:


  • Maintaining and updating the HR database and other HR related documentation to ensure an accurate recording of employment, personal and payroll information.
  • Ensuring holiday requests are signed off by the relevant Managers and updating the HR database and company holiday calendar
  • Acting as a key contact for absences, maintaining details on the system, sending out return to work documentation and escalating issues as required
  • Assisting with the preparation of HR related documentation regarding a wide variety of areas
  • Drafting offer letters/contracts for new starters
  • Supporting the new starter process regarding obtaining references and initiating paperwork for new employees
  • Maintaining the HR filing system
  • Updating computerised and manual HR information systems ensuring accurate recording of employment, personal, staffing and payroll information
  • Undertaking annual driving licence checks and any other mandatory checks as required
  • Booking relevant training courses as requested
  • Preparing ad hoc and regular management reports monitoring areas such as sickness absence, training and probationary review data as required
  • Providing support to the Human Resources Manager and the Directors within the business
  • Developing and maintaining relationships with managers and colleagues and demonstrating professional credibility
  • Participating in training activities, encouraging and supporting staff in their training and development
  • Administering and explaining benefits to employees
  • Drafting and maintaining job descriptions
  • Support with posting and advertising recruitment vacancies and assisting in the recruitment process on an ad hoc basis
  • Checking applicant references and initiating human resources paperwork
  • Participating in the development and execution of induction programs and procedures for new employees
  • Undertaking health and safety duties commensurate with the job
  • Keeping up to date information regarding developments in human resources practices and employment legislation


Key Requirements:

  • Previous experience within a fast-paced human resource, administrative, or business support function would be preferred
  • Excellent communication skills, both written and verbal
  • A personable approach with a discreet and confidential attitude
  • High level of accuracy and attention to detail
  • A very hands-on and ‘can-do’ approach showing a willingness to support the team with ad hoc duties.
  • Strong working knowledge and competency of using Databases and Microsoft packages including Excel, Outlook, Word



  • Company pension
  • Life assurance cover
  • Permanent health assurance cover
  • City Centre location
  • Modern on-site gym
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