Recruitment & HR Coordinator
Downing is a family-owned and market leading real estate investment, development and management business; highly regarded in the student accommodation sector, with more than 30 years of experience. Downing has the best-in-class development capability, with over £2bn of developments successfully completed to date, and a further £1bn+ in the pipeline.
As we continue with our exciting expansion phase, we are looking for an experienced Recruitment & HR Coordinator to join us at our Head Office based in Liverpool City Centre.
This is a fast-paced role where the individual will be handling the recruitment process from start to finish, so we are looking for someone who can demonstrate a successful background in full-cycle, permanent recruitment and can hit the ground running. Reporting to the HR Manager, the main duties are:
Key Responsibilities:
  • Advertising all internal vacancies, including posting to external jobs board, LinkedIn and our company website.
  • Drafting, updating and maintaining up to date job adverts and job descriptions.
  • Actively sourcing candidates through social platforms.
  • Monitor and manage high volume advert responses.
  • Manage all pre-screening and shortlisting of applicants.
  • Schedule all interviews with hiring managers and candidates.
  • Assist in the interview process for both face to face and video interviews.
  • Maintain close working relationships with line managers and key stakeholders ensuring that all parties are kept up to date throughout the recruitment process.
  • Liaise with external recruitment agencies where required.
  • Support with pre-employment and compliance checks.
  • Draft and send out offer letters and contracts and initiating paperwork for new employees.
  • Manage candidate referencing and human resources paperwork.
  • Supporting the new starter process ensuring that the relevant new starter paperwork is received and all correct for employee record files.
  • Acting as a contact for absences, maintaining details on the system, sending out return to work documentation and escalating issues as required.
  • Updating computerised and manual HR information systems ensuring accurate recording of employment, personal, staffing and payroll information.
  • Provide support as required for dealing with holiday requests following sign off by the relevant managers, and updating HR database and company holiday calendars
  • Participating in the development and execution of induction programs and procedures for new employees.
  • Keeping up to date information regarding developments in human resource practices and employment legislation
  • Support with other general ad hoc HR administration where required.
Person Specification:
  • Previous successful background in recruitment, either in-house or agency.
  • Experience recruiting across multiple disciplines and geographical locations.
  • Ability to manage a high volume of applications.
  • First class written and verbal communication skills.
  • A discreet and confidential attitude.
  • A very hands-on and ‘can-do’ approach showing a willingness to support the team with ad-hoc duties.
  • Experience using digital recruitment, particularly LinkedIn and external jobs boards.
  • Strong working knowledge of Microsoft Office suite.
  • Ability to communicate and develop professional relationships with staff and managers
  • Strong administrative skills
  • Ability to work on own initiative and desire to contribute ideas
  • 25 days annual leave plus bank holidays
  • 4x Life Assurance cover
  • Group Income Protection
  • Onsite modern gym
  • Pension contribution
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