Role: Property Management Administrator

Reports to: Head of Property Management

Location: Liverpool


For over 30 years Downing have developed, built and managed bespoke residential and commercial schemes for a range of blue-chip companies, central government departments and leading universities.  Following a period of significant growth, we are looking for an enthusiastic Property Management Administrator to join our Purchasing team based at our Head Office in Liverpool.

The successful candidate will have strong administrative skills, and be experienced in supporting busy and hands-on teams.  We are looking for a candidate with excellent attention to detail and strong communication skills, as well as the ability to use multiple IT systems.


Key Responsibilities:

  • Processing invoices & tracking budget expenditure in accordance with current systems
  • Liaising with Finance colleagues (budget monitoring and reconciling)
  • Assisting Facility Managers in budget forecast and end of year reconciliation reports
  • Purchase order management
  • Monthly recharging
  • Sourcing and ordering consumables
  • Sourcing and ordering basic property management services
  • Sourcing and ordering basic reactive works services
  • Act as contractor point of contact
  • Co-ordinating periodic & ad-hoc contractor site visits
  • Managing contract reports, remedial works and certifications
  • Support Facility Managers in updating web-based property Health & Safety compliancy systems
  • Prepare Health & Safety reports from web-based compliancy systems
  • Liaise with Health & Safety providers
  • Prepare reports and other documents as required
  • Prepare and issue agendas, record and distribute minutes
  • Managing colleague’s diaries (Microsoft Outlook)
  • Any other duties as reasonably required from time to time
  • Carrying out additional administrative tasks such as filing, faxing, photocopying, scanning, typing etc.


Person Specification:

  • Previous administrative experience is essential, preferably within a property or purchasing setting
  • Must have strong knowledge of MS packages including Excel
  • Previous experience handling data inputting
  • Consider themselves to have an eye for detail and accurate approach to all work carried out



  • Company Pension
  • On-site gym
  • Modern Office
  • Central location
Back to vacancies